Assistant to the Treasurer - Accounts Payable/Accounts Receivable
SUPERVISOR: TREASURER
DATE: SEPTEMBER 16, 2024
JOB OBJECTIVE
- To assist the treasurer by the accurate, efficient, and compliant processing of accounts payable and accounts receivable
JOB REQUIREMENTS
- Associates degree in finance/accounting or equivalent work experience preferred
- Prior school treasurer’s office experience preferred
- Experience in accounts payable processing (preferably utilizing efinancePLUS software)
- Proficiency in utilizing Microsoft Office and Google applications
JOB SKILLS AND ABILITIES
- Self-motivated
- Ability to perform work accurately and efficiently, with an attention to detail
- Continuously seeks ways to improve accuracy and efficiency
- Strong organizational skills and ability to prioritize
- Strong analytical skills
- Excellent communication skills, written and verbal, with internal and external stakeholders
- Ability to interact with others in a positive manner including ability to listen actively
- Problem solving abilities
- Strong proficiency with computer software
- Excellent math skills
- Some accounting understanding
- Ability to change course to best meet the needs of the district
- Ability to work with confidential information.
JOB LOCATION
JOB FUNCTIONS
- District Receipts
- Creates process for all district receipts
- Records general receipts and assures the accuracy of receipt coding
- Balances all receipts of the district.
- Vendors
- Maintains vendor list/W-9 & 1099 forms and processing
- Requisitions/Purchase Orders
- Reviews district wide requisitions against board policy verifying account codes, appropriate type of requisition, and available budget
- Enters various requisitions and assists other departments with their requisitions
- Converts requisitions and distributes purchase orders
- Tracks purchase order balances
- Liaison
- Assist employees with purchasing process
- Trains and supports building personnel with purchasing process
- Handles inquiries from district employees regarding a wide variety of accounts payable issues
- Works with building personnel/administration and vendors to resolve accounts payable issues
- Serves as liaison for non-public schools’ Auxiliary Services clerks
- Serves as liaison for all student activity advisors
- Vendor Payments
- Handles all vendor payments and assures that purchasing is in compliance with policies and regulations
- Collects/maintains/processes information for timely and accurate payment of invoices
- Maintains accounts payable files
- Record Keeping
- Maintains a complete and systematic set of records of all financial transactions
- Traces errors and records adjustment to correct charges or credit posted to incorrect amounts
- Serves as point person for all district record retention functions
- Miscellaneous
- Provide financial reports to Administrators as needed
- Oversees tuition and mileage reimbursement processes
- Oversees access for web-based ordering/payment
- Assists Treasurer with processing of Board of Education meeting minutes
- Serves as point for all treasurer’s office technology and applications utilized by the district
- Maintains all physical inventory records
- Serves as back-up to Treasurer during absences
- Additional duties as assigned by Treasurer