Assistant to the Treasurer - Accounts Payable/Accounts Receivable

SUPERVISOR: TREASURER

DATE: SEPTEMBER 16, 2024

JOB OBJECTIVE

• To assist the treasurer by the accurate, efficient, and compliant processing of accounts payable and accounts receivable

JOB REQUIREMENTS

• Associates degree in finance/accounting or equivalent work experience preferred
• Prior school treasurer’s office experience preferred
• Experience in accounts payable processing (preferably utilizing efinancePLUS software)
• Proficiency in utilizing Microsoft Office and Google applications

JOB SKILLS AND ABILITIES

• Self-motivated
• Ability to perform work accurately and efficiently, with an attention to detail
• Continuously seeks ways to improve accuracy and efficiency
• Strong organizational skills and ability to prioritize
• Strong analytical skills
• Excellent communication skills, written and verbal, with internal and external stakeholders
• Ability to interact with others in a positive manner including ability to listen actively
• Problem solving abilities
• Strong proficiency with computer software
• Excellent math skills
• Some accounting understanding
• Ability to change course to best meet the needs of the district
• Ability to work with confidential information.

JOB LOCATION

• Treasurer’s office

JOB FUNCTIONS

• District Receipts
• Creates process for all district receipts
• Records general receipts and assures the accuracy of receipt coding
• Balances all receipts of the district.
• Vendors
• Maintains vendor list/W-9 & 1099 forms and processing
• Requisitions/Purchase Orders

• Reviews district wide requisitions against board policy verifying account codes, appropriate type of requisition, and available budget
• Enters various requisitions and assists other departments with their requisitions
• Converts requisitions and distributes purchase orders
• Tracks purchase order balances
• Liaison
•  Assist employees with purchasing process
•  Trains and supports building personnel with purchasing process
•  Handles inquiries from district employees regarding a wide variety of accounts payable issues
•  Works with building personnel/administration and vendors to resolve accounts payable issues
•  Serves as liaison for non-public schools’ Auxiliary Services clerks
•  Serves as liaison for all student activity advisors
• Vendor Payments
•  Handles all vendor payments and assures that purchasing is in compliance with policies and regulations
•  Collects/maintains/processes information for timely and accurate payment of invoices
•  Maintains accounts payable files
•  Record Keeping
• Maintains a complete and systematic set of records of all financial transactions
• Traces errors and records adjustment to correct charges or credit posted to incorrect amounts
• Serves as point person for all district record retention functions
•  Miscellaneous
•  Provide financial reports to Administrators as needed
•  Oversees tuition and mileage reimbursement processes
•  Oversees access for web-based ordering/payment
•  Assists Treasurer with processing of Board of Education meeting minutes
•  Serves as point for all treasurer’s office technology and applications utilized by the district
•  Maintains all physical inventory records
•  Serves as back-up to Treasurer during absences
•  Additional duties as assigned by Treasurer